Northshore Council PTSA 6.10
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Celebrate with Local PTA/PTSA Recognition Awards

3/18/2023

 
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​Does someone in your PTA deserve a shout out?
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WSPTA has a formal volunteer award recognition program allowing local PTAs to award honors for outstanding educator, advocate, student advocate, and volunteer (Golden Acorn), as well as the honorary life membership award.

Awards are a great way for PTAs to show their community how much they appreciate them and to celebrate the dedication of those who support your PTA's mission and goals!

Local PTAs should appoint an awards committee who will gather nominations, review them, and choose the award recipients. This can be done during a meeting or some PTAs even choose to have the previous year's award recipients chair this committee. Check your Standing Rules as it may say who is on the committee. When the awards committee advertises for nomination submissions, it can be done via social media, newsletters, website, email, or even school flyers. To make it even easier for members to submit nominations, the awards committee can create an online submission form using tools like Google Forms or Survey Monkey. 

For recognizing the award recipients, your PTA can hold a volunteer recognition event or take time during a Membership Meeting to celebrate them. WSPTA offers a variety of items your PTA can order online to celebrate your award recipients including certificates, pins, plaques, and even yard signs!

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Local PTAs may award the following within their local community:
  • Golden Acorn – presented to volunteer(s) in recognition of their dedication and service to children and youth in your community.
  • Outstanding Advocate – Honors individuals for their continued and dedicated service to ALL children demonstrating a commitment to speaking up for children in the areas relating to health, welfare, safety, and education of children and youth.
  • Honorary Life Membership – Recognizes an individual who has contributed significantly to a PTA at the local unit, council, or state level. This special award can be given by a PTA unit, council, or region.
  • Outstanding Student Advocate Award - Recognizes students who have made significant contributions through leadership and service in their school and community.
  • Outstanding Educator – Individuals who go beyond the normal expectations of their jobs to make the learning environment fun, beneficial and challenging.
Learn more about WSPTA Volunteer Recognition Awards

November 17 Membership Meeting Recap

12/1/2022

 
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​On November 17th, 2022 Northshore Council PTSA held its second General Membership meeting of the school year. 

We would like to say thank you to all of the local leaders from across the district, as well as community and school partners for taking the time to join us!
Continue reading below for a recap of the meeting. ​
Meeting Recap: 
​
Council Business:
After reviewing and approving the meeting minutes from our September General Membership meeting, Council Treasurer Serena Xu presented the October 2022 financial report for review, as well as requesting volunteers for the Mid-Year Financial Review Committee. Please email Serena Xu if interested in serving on the committee.

Next on the agenda, Communications VP Jenn Snyder proposed changes to our social media policy by adding Instagram, as well as removing our inactive YouTube account, which were then approved by vote. 

Co-President Mary Khouzam asked for volunteers to serve on the Nominating Committee. If you would like to serve on the Nominating Committee, please email the Council Co-Presidents at before December 16th. The election of the Nominating Committee will take place at the January 19 General Membership meeting. 
​
Community Partners:
  • Northshore School District - Community Partnerships and Volunteer Coordinator Marco Garcia announced that COVID vaccine requirements have been lifted for volunteering in NSD schools, and will no longer be required. He also shared that Parent Square (district communication tool) will launch for all staff in January 2023, and for all paraeducators in February 2023. The NSD Communications newsletter will now be sent out to families on Mondays, with submissions due the Wednesdays before. 
​
  • NSD School Board - School Board member Amy Cast (shared via Council Co-President Rachel Fitzgerald, as Director Cast was unable to join us) let us know that the superintendent search has been awarded to GR Recruiting, who will now move forward with developing a profile of what staff and families are looking for in a superintendent. The search is to be completed by Spring 2023. 

Thank you community partners for joining us!​
​Council Committee Updates:
  • Advocacy - Jennifer Drury let us know that Coffee Conversations with NSD families has been a success, as well as ongoing conversations with the NSD School Board. Focus Day will be held on February 20th, and we are encouraged to email our legislators rather than send postcards, since the cards are not read anymore due to a lack of storage space in the legislative offices. Jennifer also shared that we would like to have more conversations with NSD students to give them an opportunity to share their ideas and thoughts regarding advocacy work in our schools. Legislative Assembly took place in October, and the Top 5 Priorities to focus on this year were determined to be 1) Addressing the Student Mental Health Crisis, 2) Addressing critical gaps in Education Funding, 3) Preventing and reducing gun violence and suicides, 4) Addressing funding, inclusion, and supports in Special Education, and 5) Building and maintaining safer school facilities. 
 
  • ​Membership - Kim Ortiz shared that we are now at 99.9% of last year’s membership numbers, with several schools above 100% of their last year’s membership numbers. Those schools are Cottage Lake Elementary, Frank Love Elementary, Sorenson Early Childhood Center, Shelton View Elementary, Westhill Elementary, Kenmore Middle School, Timbercrest Middle School, Bothell High School, and Woodinville High School. 
​
  • Reflections - Jasmine Lee Fry (via Rachel Fitzgerald, as Jasmine was unable to join us) shared that the deadline for local submissions is on December 2nd. 
​​
  • Speaker and Events Grants Program - Grace Jurado shared that Northshore Council is the only Council that has all members in good standing, and only one grant request has been received for this grants quarter. The deadline for the second round of grants was November 25th. More information about the Council's next round of Educational Speakers and Community Events grant requests can be found on our blog. 

Before adjourning the meeting, Co-President Mary Khouzam gave a thank you to those who planned and coordinated the Presidents and Principals Event, and reminded everyone to complete and submit the Presidents and Principals Event survey. Mary also shared that Council is looking for someone to volunteer as VP of Events, and another volunteer is needed to serve as Council’s Family and Community and Engagement (F.A.C.E.) Chair. If you are interested in volunteering, please email the Co-Presidents as soon as possible. 

After adjourning our meeting, attendees were given an opportunity to join two training sessions (“Volunteers and How to Find Them”, and “Roles and Responsibilities of the Board”). 

Please join us for our next General Membership Meeting on January 19th at 7pm via Zoom!

General Meeting - Thursday, January 19

11/28/2022

 
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Northshore Council PTSA General Meeting
Thursday, January 19, 2023
6:30 PM Meet & Greet
7 PM Meeting Begins


Join Zoom Meeting: 
https://us06web.zoom.us/j/88665634062​

​Meeting ID: 886 6563 4062​
​Passcode: Available Upon Request
Please join us for our membership meeting on Thursday, January 19, 2023 via Zoom!

Meet & Greet:
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Join us before the meeting, at 6:30PM, to chat with Council and other local PTA Leaders! Come say hi, ask questions, or just hang out for social time before the meeting.

Agenda:
In addition to our regular business, we will be electing our Nominating 
Committee Members. (See First Notice of Election) 
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​Council meetings will build your PTA knowledge, give you the opportunity to network with other PTA, school district and community leaders, and they can be a lot of fun, too. Each PTA may send up to 4 voting representatives - but we encourage ALL who are interested to attend. We look forward to seeing you there!

*A meeting passcode is required to join. It will be sent to local leaders via email prior to the meeting. You can also request the passcode by emailing Council PTSA Communications VP, Jenn Snyder.

Connect with Council - Office Hours Dec. 8

11/17/2022

 
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Thursday, December 08, 2022 
12:30PM to 1:30PM

​
Join Zoom Meeting:
https://us06web.zoom.us/j/82893510169?​
​​​Meeting ID: 828 9351 0169​
Passcode: *available upon request*​
Connect with Council and other PTA leaders during the next Office Hours. ​

Council will be holding Office Hours on Thursday, December 08, from 12:30PM to 1:30PM. This is the perfect time to connect with Council, ask questions, or even just stop in to say hello!

This time is designed to support our local PTA/PTSA leaders as you navigate membership, programs, and managing your organization. We hope you will join us!

If you have questions and need to connect with Council before this, please visit our Contact Page for a list of Council Officers and their emails.

*Please see calendar for future Office Hours dates and times. 

Announcing Round 1 - 2022-2023 Grant Recipient

11/5/2022

 
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​Northshore Council PTSA is proud to announce the recipient of our first round of Educational Speakers & Community Events Grants for 2022-2023!
​​​
Woodin Elementary PTA 
Adult English Language Learner (ELL) Series
Tuesdays at 5:30pm
January 24 to March 28, 2023
Registration fee: $10.00
Limited to 40 adults

For more information or to register, please contact info@nlwoodin.org.

Local PTAs/PTSAs interested in partnering with Northshore Council PTSA to host speakers or events are invited to apply for a Northshore Council PTSA Educational Speakers and Community Events Grant. 2022-2023 grants are offered on a first-come, first-serve basis and applications are reviewed by the Northshore Council PTSA. The submission deadline for the next round of Educational Speakers & Community Events Grants is November 25, 2022. 

For more information about the grants program, visit our Educational Speakers and Community Events Grant Program page.

Online Scam Alert - How to Protect Your PTA

10/12/2022

 
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PTAs are often the target of scammers. It's important for PTA officers to know the red flags and how to help keep your PTA safe from online fraud.
Scam Emails
Some scams may spoof the email of another officer to help make the request look legitimate. But there are things to check for before you reply:
  • Confirm the actual "from" address of the sender - don't just rely on the name that is shown.
  • Does this email look and sound like other emails you have received from this person?
  • Does this email ask you to do something that is not in alignment with current financial or money handling policies?
  • Often these emails will state the sender is unavailable in a meeting, or out of town and sending money is an urgent matter. 
  • If there is any question about an email, pick up the phone and talk to the person to double check on the message.  
​Common Scams
  • Asking for gift cards. Remember gift cards are the equivalent of cash and if the email is acted upon, there is likely no recourse to get the money back.
  • Requesting a wire transfer. Wire transfers are not recommended for PTAs. Instead you should have a clear funds disbursement procedure that is well documented for your records.
Protecting Your PTA
There are a few things you and your board should be doing in order to protect your PTA:
  • Establish clear lines of communication between board members.
  • Make your board aware of these type of scams and remind board of money handling best practices. 
  • Know your budget well. The best indicator of a potential fraudulent activity is a request that is made for something outside of your PTAs member-approved budget.
  • Make sure your board of directors is well trained! View upcoming trainings here.
  • Make sure you have well documented procedures and processes for money disbursement. (See below)
Money Handling Policy
  • Does your PTA have a money handling policy?
  • Has your PTA updated their policy to include online banking?
Money handling policies are important to have so that it is very clear how your members and board are handling the funds of the PTA. Having these policies written out, communicated, and followed helps safeguard your PTA from scammers, and mishandled money.  They should include how you handle your cash, checks, deposits, withdrawals, any online money access, and more.  

Need some help putting your money handling policies together or updating them? Council's money handling policies is available for you to use as a sample. Still have questions? Contact Council Treasurer, Serena Xu.
More Online Safety Tips & How to Report Internet Fraud
US.gov Online Safety
Remember: There is nothing more urgent for your PTA than to follow best practices and policies to ensure you don't get caught in a scam!

The Great PTA Sign-Up Day - Oct. 26

10/7/2022

 
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The Great PTA Sign-Up Day is Thursday, October 26, 2022!
​The goal is to have 5,000 members from across Washington State sign-up on October 26. This is a great day to invite your local community (local business leaders, community members, school board members, alumni of your school, and of course, your school’s family members) to join your PTA. This contest aims to grow knowledge and build membership by spreading the word about PTA, who we are, what we do, and why we do it as well as the knowledge that anyone can be a member of a PTA.

How to Participate: 
  • Post your ask on your social media sites and PTA website.
  • Ask your school to put it in the school newsletter.
  • Show the value of your PTA, boast and brag about what your PTA has done and what you plan on doing for the students and school. ​
  • Utilize PTA’s new resource on Why YOU belong in PTA.
  • Think about how you can promote the Great PTA Sign-Up Day in your community. Find ideas and resources from WSPTA and from National PTA.
  • Update your online join links with WSPTA and Council. (see below)
  • Check your email for weekly helpful tips from WSPTA leading up to the Great Sign-Up Day! 
  • Watch the WSPTA Membership page for updates.
​Of course, there will be prizes! If your PTA enrolls at least seven members on October 26, you will be entered into the prize drawings.

Update 10/17/22
Get ready to frame your ASK for The Great PTA Sign-Up Day (from WSPTA website)
  • Who will you ask to join your PTA – parents, caregivers, staff, community supporters, alumni? Remember: ANYONE can be a PTA member!
  • How will you ask them to join your PTA – social media posts, flyers, personal contact? Diversify your methods to get the word out about your PTA and why people should want to be involved!
  • Where will you ask them to join your PTA? – at a school event, with a table at the public library, from a printed invitation shared with customers by a local business. When your PTA has a visible presence in your community, more people will want to learn more!
  • Where will WE at WSPTA ask them to join your PTA? – At our Find Your PTA page! As a reminder, make sure you have shared your online join link with WSPTA so we can add it to this page. Submit yours at this link: https://bit.ly/3vXSV91.
  • Need help setting up an online join link? Reach out to the WSPTA Support team at support@wastatepta.org for assistance!

Membership in a local PTA helps build community, gives each member a voice and vote in important matters, and counts towards our state membership numbers that we can use to show our strength when we advocate in Olympia on behalf of all children!
​Updating Online Join Links:
All of WSPTA's communications will direct people to the Find Your PTA webpage, so please double-check to ensure that your PTA’s online join link is listed and correct. If your link isn’t listed or needs to be updated, you can email support@wastatepta.org with the correct information or complete this form. This is also a good time to verify that
Council has your updated links on their Northshore PTA/PTSAs webpage. Email VP of Communications, Jenn Snyder to have your links updated with Council. 

Visit WSPTA for more information about the Great Sign-Up Day. 
Membership Resources:
Visit Council's Membership page for more tips and links to past articles. 
Questions? Contact Council's Membership Chair, Kimberly Ortiz.

October 20th - Council Office Hours

10/6/2022

 
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Thursday, October 20th, 2022 
6:30PM to 7:30PM

​
Join Zoom Meeting: 
https://us06web.zoom.us/j/82010657697?

​Meeting ID: 820 1065 7697
Passcode: *available upon request*

*PTA Leaders can find the meeting links in the emailed issues of the Council eNews. Please contact Jenn Snyder, Council's VP of Communications if you are not receiving the eNews via email.
Connect with Council and other PTA leaders during the next Office Hours. ​

Council will be holding Office Hours on Thursday, October 20th, from 6:30PM to 7:30PM. This is the perfect time to connect with Council, ask questions, or even just stop in to say hello!

This time is designed to support our local PTA/PTSA leaders as you navigate membership, programs, and managing your organization. We hope you will join us!

If you have questions and need to connect with Council before this, please visit our Contact Page for a list of Council Officers and their emails.

*Please see calendar for future Office Hours dates and times. ​

Membership Monday: September Growth!

9/25/2022

 
PTA Membership Monday

We have reached 2,512 PTA members from across Northshore PTA/PTSAs as of September 18th! ​

​That is a gain of 1,239 members in just 12 days, since our last updated number of 1,273 on September 6th!  Keep up the great work on your membership campaigns and continue to add members into memberplanet as frequently as possible. 

Membership Growth Updates
We’d like to give a special shout out to one PTSA in Northshore that is all ready 141% of last years final membership numbers. This is HUGE and we couldn’t be more proud of Kenmore Middle School PTSA!  Congratulations on your amazing membership growth this year! 

​WSPTA Membership Contest: On Track – Deadline September 30th
To be entered in this contest your PTA memberships must be equal or greater than 75% of last year’s final membership numbers by ​​September 30.  
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2,512 PTA Members as of 9/18/22.
Did you know that your PTA can earn monthly membership growth awards from WSPTA?
​
Achieve bronze, silver, gold, or platinum level based on your member percentages. 
  • Bronze – plus one member from last years final membership number
  • Silver – 105% of last years final membership number
  • Gold – 110% of last years final membership number
  • Platinum – 120% of last years final membership number
The membership numbers are calculated monthly so you do not need to apply for this award.  Once your PTA has earned a growth award WSPTA will promote it on their website and through their social media.  They will also provide your PTA with a digital publicity kit so that your PTA may promote your award on your website and socials as well.  One thing to note, you do need to be a PTA in good standing in order to receive this award, so make sure that you do have 25 members in memberplanet by October 31st.  
 
Need some help with memberplanet?  Check out the WSPTA Membership Database page for helpful how-to videos as well as answers to frequently asked questions.

Membership Resources:
Visit Council's Membership page for more tips and links to past articles. 
Questions? Contact Council's Membership Chair, Kimberly Ortiz.

Summer Board Retreat

6/22/2022

 
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Council recommends local PTA leaders do two important things this summer:
  1. Take time to rest and recharge. Check out our Practicing ​Mindfulness for Summer article for some tips & resources.
  2. Hold a Summer Board Retreat for your PTA. Read on to learn more!

A board retreat can be a powerful way to kick-start your PTA's new year. If fact, it can be such a powerful tool that Washington State PTA considers having one to be a PTA best practice
Why have a board retreat?
A retreat is more than just a regular meeting; it is an opportunity to:
  • Get to know the members of your board
  • Plan and strategize for the year
  • Set expectations and responsibilities
  • Energize and engage
  • Create a shared vision
  • Develop specific strategy or plans
  • Provide social support
  • Improve communication and cohesiveness
  • Build trust

There are many things to consider when planning for your retreat. While board retreats can take place in person, many PTAs may find it best to plan a virtual retreat, which adds a few more items to that list.
  • Set aside ample time. A minimum of a half-day (4 hours) is recommended; a full day (8 hours) including a group social activity is even better. You can split the retreat into more than one session, if needed. Virtually, be mindful that it's hard to keep everyone's attention when sitting in front of a screen for long periods of time. Stopping for even a 5 minute stretch break can help regain everyone's focus.
  • Get it on the calendar early. Summer plans can make it a challenge to find an effective date. Parents need time to arrange child care.
  • Find and/or reserve a location. Get away from the school! Consider adult comfort, potential interruptions, access to restrooms, internet access, and other necessities. Virtual meetings mean online with participants each connecting from their home or office. Consider a platform and the technology that is most accessible to everyone you are meeting with when you plan your retreat.
  • Trouble Shooting Technology. Many platforms offer a technical testing page to help resolve any issues before your meeting begins. If it's the first time using a particular online platform, test out the features you may want to use ahead of time, such as screen sharing, co-hosting, or closed captioning. Though many of us are familiar with online meetings these days, it can be helpful to have a step-by-step guide written out on how to join your meeting for anyone new to online meetings.
  • Make it as mandatory as you can. Every person plays a role in the group's dynamic; even one person missing makes  a difference.
  • Engage with other board members to set a purpose for the retreat. Have them answer the following questions ahead of developing the agenda:
    • This retreat will be successful for me if...
    • This retreat will be successful for our PTA if...
    • The 3 most important goals for this retreat should be...
    • Share ideas for possible agenda items that would help us to meet the goals above
  • Arrange for food and drinks. It doesn't need to be fancy, but keep folks fed and hydrated so that they can focus on the work. This can be part of your retreat budget. Ask about and accommodate dietary restrictions. Virtually you won't need to provide these items, but it's a great idea to remind your team to feel free to eat and drink so they can stay focused.
  • Have a set-up and clean-up team.
Team Building
Great retreats also include a few key social elements that serve as ways to allow board members to connect, bond, and get to know each other, all of which work to help build a more cohesive team:
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  • ​Include at least one “getting to know you” activity.
  • Have name tags, if even one member of the group is new. For virtual meetings, ask that all participants use their correct name when signing into the meeting.
  • For a virtual retreat, get everyone chatting with a whimsical poll - such as "does pineapple belong on pizza" or "what superpower would you want". Menti.com is an easy tool to use for creating a live poll.
  • Include a group social activity, such as a potluck or bowling. There are activities you can do to energize your online meeting as well.

​​The extended nature of a retreat means that a board can have time for conversations and discussions with more breadth and depth. Consider some of the following discussion areas and questions as you build your board retreat agenda:
  • What norms do we want for our board? Consider creating your own Standards of Conduct (example from Council).
  • Build your calendar (check both the Northshore School District Calendar and WA State PTA's Multicultural Calendar for conflicts)
  • Develop a communication plan for the year
  • Start planning your Membership Campaign
  • Brainstorm
  • Strengths of our PTA?
  • Challenges of our PTA?
  • Opportunities?
  • How can we connect, welcome, and inspire our community?
  • What do you want people to say about your PTA's achievements at the end of the year?
  • How will you work together?
  • What does success look like?
  • What resources, training, or other outside help do we need to succeed?


Finally, remember that some of the most important work will happen after the retreat ends as ideas are put into action. Take time through the year to reflect and check-in with one another regarding discussions, action items, and progress toward goals.

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Additional Resources:
  • Summer Membership Planning Ideas - Check out our article from 2021 with ideas and tips from Council for planning your Membership Campaign.
  • Council's Summer Office Hours - Join Council members online on Wednesday, July 13th between 12pm-1pm to ask us questions and get support!
  • Online Meeting Hosting  - Learn about this service which will be returning in 2022-2023 for any local PTA/PTSA that wants Council to host a Zoom meeting for them. More details coming in Fall of 2022.
  • WSPTA Board Retreats Article 
  • WSPTA Leadership Guides - Handbooks for officers, running after school programs, advocacy, membership, FACE and more.
  • WSPTA pre-recorded training webinars - Trainings on transitions, effective meetings, secretary, treasurer basics and more. Login credentials can be found in the latest Leadership News email from WSPTA.
  • WSPTA Virtual Meetings - Virtually taking care of business while still using best practices.
  • Bellevue PTSA Council Summer Retreat Planning Tips
  • In-Person Icebreakers and Virtual Icebreakers - Articles from MindTools on designing an icebreaker activity specifically focused on meeting your objectives and appropriate to the group of people involved.
  • The Best Ice Breaker of All Time - An article that argues for the importance and value of ice breakers.

As always, Council is here to help your PTA have a successful year! If you ever have questions, you can reach out to us anytime via email. Find a list of Council Contacts here.

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