Last week Council held their 1st General Meeting of the 2021-2022 school year. We appreciate all the local leaders from across the district as well as community and school partners who took the time to attend! Continue reading for a recap of this meeting.

General Updates from President Jane Chiodo:

• The Northshore Council PTSA continues to adapt to life during the Covid-19 Pandemic. One of these adaptations is the need to cancel the Presidents and Principals Luncheon for this year due to the ongoing pandemic.
• The district is now taking building reservations for events that happen on or after October 1st. Schools get first priority, PTSA second, then other groups.
• After October 18th, all volunteers on campuses will need proof of vaccination. For more information on this, visit the Northshore School District Volunteer page.
• Council should have directories of contacts for local PTAs/PTSAs available by request in November.
• Remember to update your contacts in memberplanet - officer names as well as your primary contact.

Open Council Positions: Council is still looking for a VP of Events. If you know anyone who would be a
good fit, please contact us! In October, Northshore Council will start to look for three people to be on the Nominating
Committee. Tip for Local PTAs: Discuss the Nominating Committee at your next PTA/PTSA meeting in order to start the process early. 

Upcoming Trainings and Opportunities: Legislative Assembly will be virtual and is scheduled for October 23th and 24th. Training will be available beginning in October. Upcoming training courses are listed on Council's Training Opportunities page.

Council Business: In our meeting we reviewed the Year End Financial Review, our Mission and Goals, and our Standing Rules. These updated documents can be viewed in the About Us section of our website.

NSD School Board Update: Director Dave Cogan shared updates from the Northshore School Board updates.

• Last school year NSD had 8 in- person graduations, 7 of which were outdoors.
• In Phase I of the Healthy Start Time Initiative and with the 2022-2023 School year, the district will start Phase II.
• NSD has held a number of vaccine clinics and are partnering with Snohomish Fire to do more this fall.
• NSD had a decline of 2.4% (represents 400 students) in enrollment but that decline was the lowest in any of the 16 neighboring districts.
• ​In August the school board adopted their budget for the year and that money includes money for inclusive play fields.
• The district has started a land acknowledgement notification before meanings.
• There will be a Bond and Tech Levy on the February 2022 special election ballot which will go towards remodeling older schools, increasing classroom capacity, and decreasing portables throughout the district.
• The current strategic plan will expire in 2022 and needs to be refreshed.
• The school board extended the Superintendent contract for 3 years.

Northshore Schools Foundation Update: Carmin Dalziel gave updates on the Northshore Schools Foundation and how they continue to work to give money to schools. She shared that classroom grants now have deadlines every other month. They also provide basic needs aid (crisis funds) now. Crisis funds are $200 per family that is sent to help buy gas, groceries and get people back on their feet. Each school has a staff care team lead available. Northshore Foundation are always looking for ambassadors at each school. The Bond and Levy committee will be available to come to general meetings, if needed. If you are at Kenmore School, the school foundation just received approval to do a cash disbursement for families in extreme need. Schools access these funds through the care team lead.

The business and updates part of our meeting adjourned allowing for time for breakout rooms. We were thrilled that so many local leaders participated in these rooms in order to share ideas, ask questions, and support each other!

We hope you will join us for our next General Membership Meeting on November 15th, 2021 @ 7pm.
For a full list of our upcoming meetings and events, check out our Calendar.

This is a busy time of year for PTA Leaders with so many things to get done in order to run your PTA, plan programming for students, and provide support to your school community. Here at Council we want to make sure a few key "to-do" items don't get overlooked so we've created the checklist below. We've included links and resources for these items, but remember, Council is always here to help and support our local Northshore PTA Leaders! Visit our Contact Page to connect with a Council officer.

​Please join us for our first general membership meeting of the year on Monday, September 20, 2021 via Zoom!
In addition to our regular business items, we’ll also be voting on updated standing rules, goals and budget, and hearing updates from community leaders.

*Update* We'll also be offering breakout rooms for networking and Q&A with Council members. The breakout rooms offered will be (1) elementary level PTAs, (2) secondary level PTAs, and (3) general questions regarding running your PTA.

Council meetings will build your PTA knowledge, give you the opportunity to network with other PTA, school district and community leaders, and they can be a lot of fun, too. Each PTA may send up to 4 voting representatives - but we encourage ALL who are interested to attend. We look forward to seeing you there!
​
*A meeting passcode is required to join. It will be sent to local leaders via email. You can also request the passcode by emailing Council PTSA Communications VP, Rachel Fitzgerald.

Northshore Council is continuing to provide Online Meeting Hosting for local PTAs/PTSAs this school year!
This can be used by any local PTA/PTSA that wants Council to host a Zoom meeting for them. Please note that max number of attendees is 100 and that this service is offered on a first-come, first-serve basis.

Here is how it will work:

• Complete this online form to request a meeting date.
• Council Zoom hosts (Jane Chiodo and Mary Khouzam) will receive a notification upon submission. Hosts will check to see if there is availability for the requested date/time including confirmation that a Council representative can stay for the duration of the meeting.
• Once a determination is made, the PTA/PTSA requesting will be contacted with either confirmation (and zoom info) or notice that the date/time is unavailable.

• At the time of the meeting, a Council Zoom host will start the meeting and then pass host privileges to whomever the local PTA/PTSA designates. If at any point during the meeting there is an issue and the meeting needs to be restarted, the local PTA/PTSA representative will have access to text or message the Council Zoom host to have the meeting restarted.

​Questions? Contact us!

Great retreats also include a few key social elements that serve as ways to allow board members to connect, bond, and get to know each other, all of which work to help build a more cohesive team:
​

• ​Include at least one “getting to know you” activity.
• Have name tags, if even one member of the group is new. For virtual meetings, ask that all participants use their correct name when signing into the meeting.
• For a virtual retreat, get everyone chatting with a whimsical poll - such as "does pineapple belong on pizza" or "what superpower would you want". Menti.com is an easy tool to use for creating a live poll.
• Include a group social activity, such as a potluck or bowling. While these events may not be available to do now, there are activities you can do to energize your online meeting.

​​The extended nature of a retreat means that a board can have time for conversations and discussions with more breadth and depth. Consider some of the following discussion areas and questions as you build your board retreat agenda:

• What norms do we want for our board? Consider creating your own Standards of Conduct (example from Council).
• Build your calendar
• Develop a communication plan for the year
• Start planning your Membership Campaign
• Brainstorm
• Strengths of our PTA?
• Challenges of our PTA?
• Opportunities?
• How can we connect, welcome, and inspire our community?
• What do you want people to say about your PTA's achievements at the end of the year?
• How will you work together?
• What does success look like?
• What resources, training, or other outside help do we need to succeed?

Thank you to everyone that attended our fifth and final membership meeting of the school year!  This meeting was especially impactful as there were over 55 attendees from our local PTA’s and community partners in attendance. 

Council Business:
The meeting kicked off with an approval of minutes from our March general meeting, before moving on to hear the Treasurer’s Report for the month of May from the Council Treasurer, Liz Nord. May’s report reflected income from membership service fees, as well as expenses related to the Spring Recognition Event, Moneyminder software renewal, WSPTA scholarship funds, WSPTA convention registration fees and awards.

Next on the agenda was an update to the Northshore Council PTSA Standing Rules. Changes recommended were: 

1. Add Diversity, Equity, & Inclusion (DEI) as a Standing Committee and to the Board of Directors.
2. Add the Mental Health Committee as an ad hoc committee.
3. Remove Presidents and Principals Lunch and Spring Recognition Breakfast from the ad hoc committees as these items now fall under the VP of Events responsibilities.

All items were approved by a unanimous voice vote.

Our VP of Communications, Rachel Fitzgerald, then shared with everyone the importance of updating the contact information for positions being filled for next year in your PTA. If you are an officer next year, please update your contact information before July 1st, 2021. This information will be used to contact you by council board members that want to support your PTA. It is also how you will be on the list to receive communications from council, including the council newsletter, that will keep you updated on events and happenings in our district. Remember to update officers into memberplanet as well!

​District and Community Reports:
School Board Director David Cogan shared an update in regards to Northshore School District that included, but was not limited to:

• For the 2021-2022 school year, all Northshore students, K-12 will have two options for attending school:
  • In person, full time, 5 days a week – This will include mask wearing, social distancing, hand washing, increased ventilation, extra facility cleaning and Covid batch testing for those giving consent.
  • Northshore Virtual Program – daily 70% synchronous instruction from Northshore teachers with Northshore curriculum, 30% asynchronous learning.  The virtual program will not be offering IB classes. 
• NSD is improving inclusive education:
  • North Region schools received a 2019/2020 grant to increase the percentage of students educated in the least restrictive environment.
  • Ruby Bridges and Kokanee Elementary Schools were recognized as Washington State Inclusive Education Demonstration Sites and are consulting with the UW Haring Center for Inclusive Education.
  • This funding was extended for the next 2 years.
• Melissa Reily, NSD Director of Equity and Pedagogy, won the Gallagher Howard M. Coble Scholarship for under-represented educational leaders.
• NSD filed with OSPI their Academic and Student Well Being Recovery Plan
  • To address student needs resulting from school building closures and extended time in remote learning due to COVID-19 pandemic.
  • This is used to distribute the American Rescue Plan Act of 2021 Elementary and Secondary School Emergency Relief Fund.
• Working on the framework for the next NSD 5 year Strategic Plan to begin around June 22.
• Meetings with State Legislators to discuss changes that COVID 19 has had for students, families and districts.
• Happy to report that approximately 1000 students have been vaccinated through vaccine clinics offered through NSD partnerships.

 
 Lauren Lewis, acting NSD Partnerships and Volunteer Coordinator, reported the following:

• Lauren Lewis will be filling in for Natalie Campbell until the Fall.
• Bothell High School vaccine clinic is happening on 6/12, looking for 12 more volunteers.
• Community Serve Day will be on 8/22 this year:
  • All elementary and middle schools are participating for outdoor work, not high schools.
  • Things may change with some opportunities to work within buildings at some point but for now just keep an eye out for any communications regarding updates from the district.
• Conversations with the Board was held earlier tonight. Those events are now starting to return in person so continue to watch for in person events.
• Currently working with the district with the calendar.
• Graduations are being held June 14, 15 and 16! As a district we are looking forward to supporting everyone in a safe way.

Carmin Dalziel, representing the Northshore Schools Foundation, gave an update that included but was not limited to:

• They have three main causes:
  • Inspire learning
  • Remove barriers
  • Build skills for life
• Working on starting a Facebook page for jobs for Northshore teens, for real companies to post opportunities for kids.
• Excited and hopeful that they will partner with the middle schools for career day again next year.
• There are classroom grants available for the Fall. 
• The Northshore Gives Platform has also been a great resource for Senior class projects and raising money for smaller projects at schools or classrooms within the district.
• Continuing to support ethnic studies.
• Removing barriers is what NSF is known for. This year they allocated a CARE team opportunity budget for each school. In total, $105,000 was given out to families in need this year. For more information, please reach out to Heather Erickson.
• Basic Needs Aid still goes on this year. This fund is designated for families facing a hardship or crisis that are in need.
• Still supporting Threads and Treads with a monetary donation.
• There will be a donation drive for school supplies again.
• Just had a fun gala and there will be a wine walk in October.

​After the updates were given by the community partners there was a reminder to the local PTA attendees to please remember to fill out the end of year survey from Council. This survey lets us know how we can better serve your PTA with your valuable feedback. We will be taking survey responses up until midnight on Friday, June 25th.

Our Council President, Jane Chiodo, then shared a personal message of thanks to the council as well as the local leaders and community partners. Click here to read that message.

​Last, but certainly not least, the evening ended with our 2020-2021 Spring Recognition Event! This event was hosted by our Co-VP of Events, Mary Khouzam and Karrie Palis. The theme was "Thank You for Making Lemonade". This was such a fitting theme since all of our local PTA’s did exactly that this year, when handed lemons, they made some lemonade!

The event included performances from Skyview Middle School's symphonic band, orchestra, and choir as well as a performance from the Bothell High School Bel Canto Choir. 

The highlight of the event was celebrating all the achievements of our local PTAs/PTSAs as well as the recipients of their Recognition Awards. Council was also honored to present this year's Council Recognition Awards. Congratulations to:
   

    🌟 Outstanding Educator: Natalie Campbell
    🌟 Outstanding Advocate: Cathi Davis
    🌟 Outstanding Student Advocate: Diya Gupta   
    🌟 Outstanding Service: Melissa Kline
    🌟 Golden Acorn: Lauren Lewis
    🌟 Golden Acorn: Liz Nord
    🌟 Honorary Life Membership: Nancy Chamberlain

Click here to learn more about each of our 2020-2021 Council Award Recipients.

Thank you to our Council Awards Committee Members Diana Christiansen, Rachel Fitzgerald, and Karrie Palis for the beautiful awards presentation and speeches given during the event!

​Thank you to all that attended this fun evening!  It was a fun night with lots to celebrate for making it through this unprecedented school year!  Looking forward to our next membership meeting in the fall.  Have a wonderful summer and enjoy this much deserved time to relax with your families.

Please join us for our 5th and final general membership meeting of the school year on Monday, June 7, 2021 via Zoom.

In addition to our regular business items, during this meeting we will be holding our annual Spring Recognition Event. At this event we will celebrate the contributions and achievements made by Northshore PTA/PTSA’s best and most accomplished volunteers and supporters. We will also be announcing Council PTSA’s award recipients during this event. 

**Attention Presidents: Please check your emails for additional information on the Spring Recognition Event. Response is needed by Friday, May 7th. Email vpevents@northshorecouncilptsa.org if you have questions.**

Council meetings will build your PTA knowledge, give you the opportunity to network with other PTA, school district and community leaders, and they can be a lot of fun, too. Each PTA may send up to 4 voting representatives - but we encourage ALL who are interested to attend. We look forward to seeing you there!

*A meeting passcode is required to join. It will be sent to local leaders via email. You can also request the passcode by emailing Council PTSA Communications VP, Rachel Fitzgerald.

Thank you to all that attended our fourth membership meeting of the school year! Each general meeting provides us with an opportunity to connect with our wonderful local PTA leaders and community partners and learn more about the great things happening across our district.

A little bit of fun:
We started off our meeting with a 30 minute “social” time. We invited all to join us to chat with Council and other local PTA leaders. We had great conversations and learned that “Flight” was the most desired superhero power in our fun poll!

Guest Speaker:
Our guest speaker this month was Superintendent Dr. Michelle Reid who graciously answered questions regarding the upcoming shift to hybrid learning in NSD. A great range of questions were asked including but not limited to: how PTAs can support the return to classrooms, the thinking behind the hybrid model, vaccination progress for teachers, when the learning model will be decided for Fall, what hybrid will look like for those 100% remote, and the latest updates on SBAC testing. We thank Dr. Reid for taking the time to join us during such a busy and stressful time.

Council Business:
After approving our minutes from our January general meeting, we moved on to hearing the Treasurer Report for the month of February. We then moved on to learning about our 2021-2022 preliminary budget. Our budget committee worked along with our Treasurer, Liz Nord, to evaluate what our needs would be for next year taking into consideration the decrease in memberships that we had experienced in 2020-2021 possibly continuing next year. A few changes were recommended, such as lowering our income expectations and cutting costs where we could (obtaining a smaller PO Box, lowering line items such as hospitality, grants, office supplies, etc.). We also added line items for our new DEI (Diversity, Equity & Inclusion) position and our new Mental Health committee. The preliminary 2021-2022 budget was approved by a unanimous voice vote.

Next up on the agenda was electing our 2021-2022 officers! Thank you to our hardworking Nominating Committee, Grace Jurado and Liz Nord, for putting together a rocking slate for next year! Liz Nord read the Nominating Report. The self-nomination period was held with no others submitting their names for nomination. The election script was followed with a reading from the WSPTA bylaws. A motion was cast to accept the slate as presented, seconded, and unanimously approved by a voice vote.

Congratulations to our incoming 2021-2022 officers!!

• For the Office of President: Jane Chiodo
• For the Office of First Vice President: Mary Khouzam
• For the Office of Co-Secretary: Pauline Wray
• For the Office of Co-Secretary: Cheri Hardin
• For the Office of Treasurer: Serena Xu
• For the Office of VP of Events: Karrie Palis
• For the Office of Co-VP of Advocacy: Diana Christiansen
• For the Office of Co-VP of Advocacy: Jennifer Drury
• For the Office of VP of Communications: Rachel Fitzgerald
• For the Office of VP of Elementary Support: Grace Jurado
• For the Office of VP of Secondary Support: Brenae Brix

Council Reports:
Tracy Jokisch, our Emergency Prep and Safety Co-Chair, gave us an update regarding the bulk purchase of Stop the Bleed kits for district schools. There will most likely be over 500 kits ordered in total, which will include 2 kits per school contributed by Council. In conjunction with the Stop the Bleed effort, Clark Combs, district Eprep specialist on the district Safety and Security team, has been offering virtual ACT training to staff.

Diana Christiansen, our Council Vice President of Advocacy, gave us an update regarding the exceptional attendance by WA State PTA members at this years National PTA Legislative Conference. It was great to see big representation especially at “Hill Day” when attendees met directly with legislators and their staffers. Check out our NPTA LegCon recap here!

We got an update on the Reflections program. 55 pieces were forwarded to the state competition and we were waiting to hear results. (Results now in - check them out here!) The Council Reflections Celebration website was a big hit allowing many families – as well as family and friends around the country! - to experience all the works of art from artists all over the district. Next year’s theme was announced as, “I Will Change the World By…”.

Diana Christiansen and Karrie Palis announced that our Council Recognition Awards Nominations were open. They are looking for nominations for the following awards: Outstanding Educator, Outstanding Advocate, Outstanding Student Advocate, Outstanding Service, Golden Acorn, Honorary Life Membership. They are also looking for members to join their committee to review nominations and select winners.

Melissa Kline gave an update regarding membership. Three (3) PTAs had reached 100% staff membership and, in total, we have reached 4,826 members which is 62% of last year’s number. Melissa also gave an update about the newly formed Mental Health Committee. The committee had their first meeting recently, at which they discussed goals and things they would like to work on which included communicating about mental health awareness programs.

Lauren Lewis, our Council F.A.C.E. (Family and Community Engagement) Chair, talked about the Equity Inventory Committee, which was established to assess where our Council stood in regards to equity and diversity. The goal of the committee was to look at all facets of our operation through a DEI lens and then to make suggestions on areas that we could improve on. Lauren was also working on finding a presentation about how to navigate the US high school system that could be offered to families in our district that speak other languages or who have moved here from other countries. Natalie Campbell, the District Partnerships and Volunteer Coordinator, said that we could partner with her and Elizabeth Meza to bring something like this to the district. It was also noted that through the Council Educational Speaker and Community Events Grants program, Woodin Elementary was offering "Guide to Helping Your Children Succeed in Elementary and Beyond", presented by Sistema Escolar, USA, to district parents.

District and Community Reports:
School Board Director David Cogan presented an update in regards to Northshore School District that included, but was not limited to:

• NSD would be live streaming athletic games so all could watch from home
• The lock update project at all schools was complete
• A district Math program was adopted
• The Capital Bonds Planning Task Force is underway

Natalie Campbell, NSD Partnerships and Volunteer Coordinator, reported the following:

• Following up on the Mental Health Committee Update, Natalie said that the district was drafting a mental health webpage that was more robust and easier to navigate
• She had been working on childcare options for families during hybrid learning
• She reminded us to check out the Safety Protocol document as well as the English/Spanish videos on the district website
• As of right now, volunteers are not allowed on school campuses

Carmin Dalziel of the Northshore Schools Foundation gave updates regarding her organization and their work to support NSD:

• Each school in the district has a “Care Team” to help families that have helped at least 261 families since October
• Because kids will be returning to school, backpacks will start to be provided for those that need them
• NSF and volunteers have found homes for some 18,000 donated books!
• NSF was partnering with all district middle school PTA’s to bring a Career Day to all middle schools
• The Foundation’s “All In For Kids” fundraising event was be moving forward as a virtual event

Our last guest was Patsy Treece of the Citizens for Northshore Schools group to talk about Bond and Levy support. Her group’s purpose is to give citizens information about the bond and levies on the ballot and to urge them to vote. Bond and levy votes only happen every four years. Bonds need 60% to pass and levies need 50%. She was looking for volunteers to serve the group and was particularly interested in adding diversity so that all voices could be heard. She also asked if PTAs could add a line item to their budgets to help support the Citizens group. Learn more about Citizens for Northshore School here.

Our next membership meeting will be held on Monday, June 7th. We hope to see you there!

Northshore Council PTSA will be holding online elections for the eleven (11) positions on its 2021-22 Executive Committee on Monday, March 15, 2021. 

Slate of Candidates:

In the 2021 Nominating Committee Report, the following slate of candidates were put forward for 2021-2022:

• For Office of President: Jane Chiodo
• For Office of First Vice President: Mary Khouzam
• For Office of Co-Secretary: Pauline Wray
• For Office of Co-Secretary: Cheri Hardin
• For Office of Treasurer: Serena Xu
• For Office of VP of Events: Karrie Palis
• For Office of Co-VP of Advocacy: Diana Christiansen
• For Office of Co-VP of Advocacy: Jennifer Drury
• For Office of VP of Communications: Rachel Fitzgerald
• For Office of VP of Elementary Support: Grace Jurado
• For Office of VP of Secondary Support: Brenae Brix​

The period for self-declared nominations for these positions closed on Friday, March 5, 2021.

Qualification Requirements

Per the 2020-2021 Council Standing Rules:

All Candidates:

• Any position may be held jointly by two (2) people, except the role of Treasurer. 
• Nominees must be at least 18 years of age.
• Nominees must be a current member of at least one local PTA that falls within the Northshore Council PTSA membership area. 

Candidates for the office of President and First Vice President shall also:

• Have two years of elected officer experience on Northshore Council PTSA; 

-OR -

• Have served as President of a local PTA for at least one year and have one year of serving in an elected position on Council or higher.

Candidates for the offices of VP of Elementary Support and VP of Secondary Support shall also:

• Have served in PTA a minimum of 2 years, with one year as a local PTA President and one year in a board position at the educational stage that they are going to support.

Each of the slated candidates meets all qualification requirements.

Election Information:
As there is only one candidate per position, the election will be conducted via voice vote at the next General Membership Meeting, on Monday, March 15, 2021:

Topic: March 15, 2021 - Membership Meeting - Northshore Council PTSA
Time: March 15, 2021 07:00 PM Pacific Time (US and Canada)
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Meeting ID: 954 4206 8687
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Information about Northshore Council PTSA online elections procedures is available in its Electronic Voting (E-Voting) Policy.
Questions? Please contact Northshore Council PTSA President Jane Chiodo. 

​*A meeting password is required to join. It will be sent to local leaders via email. You can also request the password by emailing Council PTSA Communications VP, Rachel Fitzgerald.