The Nominating Committee is a special committee that holds the key to a successful PTSA. It is responsible for presenting the best-qualified candidates to serve as the elected officers who will lead your PTA next school year.
What is a Nominating Committee?
The nominating committee is a group of 3 PTA members who are elected for the purpose of finding enthusiastic and qualified volunteers to serve on the PTA’s executive committee! The Nominating Committee members must be elected at a general membership meeting at least 30 days before the officer elections. Members of the committee cannot be appointed by the PTA President or the Board of Directors. The PTA president nor the principal may serve on the committee or participate in the committee deliberations.
Why Do We Need a Nominating Committee?
Every year the executive committee roles on local PTAs are re-elected. This means new PTA officers are entering into leadership every year! Having a nominating committee is the best way to make sure that each volunteer is qualified, excited, and ready to serve. The goal of the committee is to seek the most qualified candidates for each elected position for the next school year (beginning July 1). It is a vital committee because it has the power to shape the nature of your PTA and to set you up for future success. Please note that although an officer may serve two years in a position they must be re-elected every year.
Who Should Be On The Nominating Committee?
Nominating committee members should:
When Should We Elect Our Nominating Committee?
Elect the committee early in the school year so they have time to locate the best candidates! State guidance suggests that the Nominating Committee be elected at the first meeting of the school year. If you have not done that yet, make it a goal to elect the committee at your next General Membership meeting. The nominating committee is discharged from service after the executive officers are declared elected.
During the School Year - While serving on the nominating committee, members:
At the Elections:
The chair (or another member) of the nominating committee reports the committees’ recommendations to the membership during a membership meeting. A script of what should be said and how to conduct elections can be found in the Washington State PTA Nominating Committee Handbook.
Who Can Be Nominated:
The candidate should be the person the committee thinks will best fill the role! Additionally, the candidate must:
Additional Things to Consider:
* Candidates who wish to have co-officer positions can be considered together if both candidates agree to prior to the election.
* Individuals should not be nominated by the committee just because someone is interested in or has volunteered for a position. The nominating committee should only nominate candidates whom they believe would be qualified candidates as described above.
* Current officers should be evaluated just as you would any candidate. If the committee finds a more qualified candidate, the committee should nominate the more qualified person. People are not guaranteed a nomination the second year.
What Is A Nominating Committee Report?
Can a Member of the Nominating Committee Run for a Position?
Yes! But the member should recuse themselves from all discussion about their nominations and discussion of other potential nominees for that same position.
What If You Cannot Find a Candidate for a Position?
The committee can leave the position vacant by writing Open on the report. Someone may self-nominate during the election or during the self-nomination period. Additionally, your PTA may appoint a person to fill in until a long-term candidate can be elected.
Here are a couple of ideas to broaden your reach when searching for candidates:
What if you STILL can’t find a candidate for a position?
Our first presentation included a short video by North Creek High School student Blue G. about the Period Peeps project which started in the summer of 2020. This project was initiated by Blue, her older sister Syndey, and their mom Susan Griner. High school students from across the district volunteered to collect supplies and make period kits for those with limited resources. Council VP of Events, Melissa Bennett shared the project's history and its future plans. The Period Peeps project is a great example of community collaboration. What started out as an idea from one Northshore family soon became a much needed resource for those experiencing period poverty with the support of student volunteers & district leadership, flexibility of school administration, and communications & grants from PTSAs. Period Peeps hopes to see this project continue to grow and be able to provide even more period kits by expanding to middle school participation as well. If you are interested in finding out how you can help, email firstname.lastname@example.org.
The room was beautifully decorated to kickstart the journey, with road maps placed at each table and markers of inspiration.
Council President, Rachel Fitzgerald shared a sample of student projects across Northshore schools including the Ruby Bridges Elementary's Peer Program, Canyon Creek Elementary's S.O.A.R. (Students Organized Against Racism), Northshore Middle's Watch D.O.G.S., North Creek High /Skyview Middle Food Pantry, and Woodinville High's Latinos Unidos. Rachel also shared about the Northshore School District’s new Family Engagement and Resource Center and the Art Docent Program.
If you have a PTA program, you would like to share with Council, please give a shout-out by completing this form: https://bit.ly/PTAProud2023. We want to hear what you are doing and celebrate it.
Attendees at the event engaged in an interactive activity throughout the event and had time to share their ideas. Council members, Holly Muenchow and Allison Torgesen, facilitated the sharing portion of our event (and gave out lots of treats while doing so!). You can download the Activities Worksheets and use them when planning your PTA programs with your board.
Once the ideas were flowing amongst guests, Council Vice President, Grace Jurado presented about the Northshore Council PTSA Educational Speakers and Community Events Grant Program available to PTAs to obtain assistance in funding their projects. This program is a great way for Northshore PTAs to collaborate with each other and our Council in order to bring programming to the local community. The next grant cycle closes on Friday, December 08. Visit our website to learn more and submit your application.
Many thanks to the PTA leaders, Northshore School District staff, and School Board for attending. We hope you found the event inspiring and relevant to your work in our schools.
We also want to thank Council VP of Events, Melissa Bennett who chaired the event and our Presidents and Principals committee members, Angela Dawson, Rachel Fitzgerald, Anna Jensen, Mary Khouzam, and Jenn Snyder.
It was a day filled with inspiration and collaboration!
Your Feedback is Important to Us!
We want to continue to improve this annual event and make sure it's both accessible and meaningful to those who attend. We kindly request a few moments of your time to complete this survey. Your responses will remain anonymous. Your input, whether you attended or not, will aid us in shaping future events.
Please complete the survey by Friday, November 10th.
Click to play Council Members' PTA Journey.
This is a busy time of year for PTA Leaders with so many things to get done in order to run your PTA, plan programming for students, and provide support to your school community. Here at Council, we want to make sure a few key "to-do" items don't get overlooked so we've created the checklist below. We've included links and resources for these items, but remember, Council is always here to help and support our local Northshore PTA Leaders! Visit our Contact Page to connect with a Council officer.
PTA Back-to-School Checklist for 2023-2024
Complete Council’s Contact Form
Update Leaders in memberplanet
Enter 25 Members into memberplanet by October 31, 2023
Update your PTA’s Website
Hold a General Membership Meeting
Connect with Council
WSPTA Membership Contest:
Theme, Goal, and Online Join Link
Share your 2023-2024 membership theme, goals, and online join link with us by October 31 and be featured in the PTA Spotlight in the Membership Made Easy Newsletter. Submit here.
We have reached 3,111 PTA members from across Northshore PTA/PTSAs as of Sept 29, 2023!
Keep up the great work on your membership campaigns and continue to add members into memberplanet.
On September 18, 2023, Northshore Council PTSA held a virtual General Membership Meeting. We would like to say thank you to all of the local leaders from across the Northshore School District, as well as community and school partners for taking the time to join us!
Continue reading below for a recap of the meeting.
We had our first general meeting on September 18, 2023. It started out with a land acknowledgement and general information on how to find out more about this important topic.
We reviewed the purpose of Council and the benefits of contacting Council for help. Some of the advantages of Council is that we can help answer questions you may have in your local PTSA, communicate training, resolve conflict, or help you find answers on the Washington State PTA website. As a reminder, Council will not ask to review your books or report you to any agency - we are not the PTA Police. We are here to support our local PTA leaders. View the PTA Leaders Resource Chart that was shared with members at the meeting.
We had an open board position and Christine Roehnelt was elected Secretary for the 2023-2024 year. Installation of all Council members was made by WSPTA Finance Officer Liz Nord. 2022-2023 Council Co-President Mary Khouzam was recognized for all of her work last year.
During the meeting two breakout rooms were created. Membership Co-Chair Allison Torgesen presented and answered questions about memberplanet in one room while Brittany Hernandez, AIM representative, provided an overview of what you should know about your PTA insurance and answered questions in the second room.
The proposed budget for 2023-2024 was presented and approved by the members at the meeting.
The President ended the meeting with a review of the upcoming events. All of the events dates and times are listed on the Northshore Council’s Calendar.
We hope to see you at our next General Meeting on November 14th at 7 pm.
"Alone we can do so little, together we can do so much." - Helen Keller
In May 2023, over a dozen Northshore parents and community members voted to form a new organization and to apply for PTA affiliation. Washington State PTA has approved their application and the Steering Committee is working over the summer to get the organizational needs in place and ready for their Charter Meeting.
The new, district-wide organization will be known as the Northshore Special Education Community PTSA, or NSEC PTSA.
Their purpose is to enrich the lives of students with disabilities in NSD by providing Special Education focused resources and supports for our community, including students, families, teachers, and specialists.
Be a Charter Member!
The opportunity to join the NSEC PTSA as a Charter Member opened on August 10th, 2023, and will close on September 21st, the date of their Charter Meeting. They need a minimum of 25 Charter Members to create the new PTSA. Join as a charter member today!
Save the Date:
NSEC PTSA Charter Meeting will be held on September 21, 2023 at 7pm, when they will vote in the first leadership team.
Questions? Want to know how to get involved? Watch for upcoming posts on Facebook or email email@example.com.
In preparation of your Fall membership drives, verify your online join link clear, and easy to find on the front page of your website. An online join link is a valuable tool for PTAs to use to help people easily become members of their local PTA.
BONUS: Council is also helping with easy access by including all of your online join links on our website here!
Please take a few minutes to check the links for your school. Need to update a link? Email firstname.lastname@example.org.
Have a question about membership? Contact Council's Membership Co-chairs, Kimberly Ortiz & Allison Torgesen at email@example.com.
Open To All PTA Leaders From Preschool Through High School!
Connect | Ask Questions | Share Ideas
Come meet your Council VPs of Support.
Ask questions, meet other local PTA leaders, share ideas, and more.
Bring a friend or make a new one!
VP Elementary Support: Diana Christiansen
VP Secondary Support: Jennifer Drury
Click flyer to download.
How Changes Affect Local PTAs
Beginning September 1, 2023, local PTAs reserving Northshore School District facilities will need to pay a $35 administrative fee for each different type of reservation. This means one fee for meetings (they will add dates to the same original reservation throughout the year). The enrichment classes will pay $35 per type of class reservation. One fee for Chess, one for STEAM, one for Spanish, etc. Once this reservation is created for the school year, they will add on additional dates if Chess is offered in the Fall, Spring, etc.
Use Agreement and Insurance Updates
From Northshore School District Support Services:
Fees for Northshore School District facility and field rentals will increase beginning on September 1. It is worth noting that these fees have remained unchanged since 2009, but after careful consideration, district budget review, and a comparative analysis including other school districts, the Northshore School Board has recently approved the rate increase. We appreciate your understanding as we navigate this adjustment.
The approved changes include:
We understand that change can sometimes be challenging, but we are committed to providing you with the best possible facilities and services. Should you have any questions or concerns, please do not hesitate to contact the appropriate district representatives, whose contact information can also be found on the website.
Thank you for your continued support of our students and schools, and we look forward to serving you and the community during the 2023-24 school year.
More information can be found at: Northshore School Districts Facilities Rental Information page.