Northshore Council PTSA 6.10
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Planning for Virtual Elections

3/26/2020

 
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Like many PTAs, Northshore Council PTSA's standing rules (approved 9/2019) do not include electronic voting as an option. So Council board members have been working to make changes to standing rules and develop an electronic voting policy to ensure Council is prepared in the event that an in-person membership meeting is not possible before the end of the fiscal year.
The Northshore Council PTSA board is proposing the following change to its standing rules (to be voted on by membership on 3/30/2020):
Should be nested under Section 5 - Meetings, Quorums & Voting

If the president determines that a formidable challenge will prevent a scheduled membership meeting to happen in person, ballot voting, including the election of officers or nominating committee, may take place via electronic transmission. If ballot voting takes place by electronic transmission, the Northshore Council PTSA electronic voting policy and procedure will be followed.
The new rule references an electronic voting policy. The draft policy is available for download below:
DRAFT Electronic Voting (E-Voting) Policy:
nscptsa_standingrules_proposedamendment_e-voting-policy_2020.v.3.pdf
File Size: 86 kb
File Type: pdf
Download File

For Local PTAs:
Below are policy models designed to work for local PTAs in both .pdf format as well as Word (so that it is editable). Local PTAs are encouraged to use it and adapt it to fit their needs.
template_electronic-voting-policy.pdf
File Size: 36 kb
File Type: pdf
Download File

template_electronic-voting-policy.docx
File Size: 39 kb
File Type: docx
Download File

Frequently Asked Questions:
Q: What is an election policy and procedure?
A:  Think of it as a how-to document. It should explain what the plan is (policy) and how it is going to be accomplished (procedure). So, in this case, the plan is to allow electronic voting in certain situations and have a clear procedure of how it is going to work. Having a written policy works to ensure clarity and transparency in the process for all involved.
 
Q: Why is there not something my PTA can just copy and paste for this?
A:  Every PTA and every community is different-- so there isn't any one 'right' way to do it. Northshore Council is sharing its proposed standing rule and policy in part so it can serve as a sort of template for local PTAs who are considering adding electronic voting. Local PTAs are encouraged to use it and adapt it to fit their needs.
 
Q: Does the policy have to be completed prior to voting?
A: No. You don't need to have the policy ready at the time of the Standing Rules change.
 
Q: Does the policy have to be voted on by membership?
A: No. Membership does not need to vote on policy itself-- policy is within the purview of the board.
 
Q: Does the policy need to be completed before electronic voting takes place?
A: Yes. If policy is referenced in the standing rules, then it definitely be in place prior to any electronic voting. In essence: you gotta have a plan-- and it should be documented for both transparency and clarity.
 
Remember: Council is here to help! If you have questions or want some additional guidance, contact your Northshore Council PTSA VP: Elementary Support (Cindy Jensen) or VP: Secondary Support (Melissa Kline).
References:
Here is a list of the key references Council used in formulating its proposed policy:
  • WSPTA Uniform Bylaws (2019-2020)
  • WSPTA Policy Manual (9/2019) - Appendix M has best practices for electronic or mail voting
  • **Standing Rules Handbook (2019-20)
  • **Standing Rules Template - For Councils (10/2019)
  • **Nominating Committees & Elections Handbook (2019-20)
  • **Mail, Email and Electronic Voting (6/2019)
  • Washington State PTAs and COVID-19 (blog post, 3/11/2020) – shares ideas on how PTAs can work to support their communities during this crisis and virtual meetings
  • Taking Care of Business through Virtual Meetings (blog post, 3/23/2020) – focusing on approving a budget for next year and officer elections
  • Robert, H. M., Robert, S. C., Seabold, D. E., & Gerber, S. (2011). Roberts rules of order: newly revised, 11th edition. Philadelphia, PA: Da Capo Press.

**Password protected resource. Find the login information in the latest issue of WSPTA Leadership News or by contacting your Northshore Council PTSA VP: Elementary Support or VP: Secondary Support.

Navigating in Uncertain Times

3/25/2020

 
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We invite all Northshore teens and parents to join separate weekly Zoom calls facilitated by Cher Anderton (MSW, LSWAIC). The calls will be one hour and held separately for students and parents/caregivers. Hear from well-known Seattle-based Mental Health Therapist, Cher Anderton, as she helps our community manage in a time of high anxiety and helps students connect and parents bond. Each week Cher will center on different social-emotional topics followed by a discussion of implementation strategies, and a question and answer period.

Feel free to call in to join one or all of the meetings! This is FREE of charge, with a maximum occupancy of 300 people
Edited 3/31/3030 with updated event links.
Note: pre-registration for these workshops is now required (links below). After registering, participants will receive a confirmation email containing information about joining the meeting.
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TEEN CONNECTION: Navigating in Uncertain Times (Six-Week Series)
Dates: Every Thursday - March 26, April 2, 9, 16, 23, & 30 @ 4:00 pm
Register in advance for this meeting:
https://psychnexus.zoom.us/meeting/register/upQkcuuvqTwrq9rvfcv7K-KEzKHUQie2Ow
After registering, you will receive a confirmation email containing information about joining the meeting.


PARENT SUPPORT: Navigating in Uncertain Times (Six-Week Series)
Dates: Every Thursday - March 26, April 2, 9, 16, 23, & 30 @ 7:00 pm
Register in advance for this meeting:
https://psychnexus.zoom.us/meeting/register/vpUvf-ipqjsuZGjU66Y9Z73abnDJ8fy-Yg
After registering, you will receive a confirmation email containing information about joining the meeting.

uncertain_times_2__1_.pdf
File Size: 511 kb
File Type: pdf
Download File

Purpose: To support students and parent/caregivers with low burden strategies to navigate current events in the best possible way.
Instructor: Cher Anderton, MSW, LSWAIC is a mental health therapist, MTSS-B/PBIS coach, Trauma Informed Practices consultant, Positive Discipline parent educator and former elementary school counselor. In short, Cher loves working with adults to grow their skill set and improve resilience and sustainability in heart-center fields of work and life. Cher is also the parent of 4 teens, one of which she and her partner adopted from foster care when he was almost 8 years old. Cher has a BA in History and a Masters in Social Work from Boston University.
Disclaimer: While I am a licensed social worker in the State of Washington, we are not creating a client/therapist relationship with this education series. The web series, and any services associated with the series, including but not exclusive to, open office hours, social media posts and any other form of communication are for educational purposes only.
Please contact Jessica Parrott, Inglemoor School Counselor with questions. Refer to www.cheranderton.com, Facebook: Cher Anderton, LLC, Instagram: @cher_anderton for more information about the instructor.
Secondary PTAs: Please consider sharing this event with your community!
Teen Connection Workshops Facebook event:
https://www.facebook.com/events/1270689129788300/
Navigating in Uncertain Times: Online workshops for teens event graphic. Facilitated by Cher Anderton, MSW, LSWAIC; Thursdays: 3/26, 4/2, 4/9, 4/16, 4/23, and 4/30. Teen Connection workshop 4-5pm. Strategies to navigate current events and support one another. Brought to NSD by the Inglemoor High School Counseling Department, and co-sponsored by Inglemoor PTSA and Northshore Council PTSA.
Parent Support Workshops Facebook event:
https://www.facebook.com/events/1104529009902050/
Navigating in Uncertain Times: Online workshops for parents and caregivers event graphic. Facilitated by Cher Anderton, MSW, LSWAIC; Thursdays: 3/26, 4/2, 4/9, 4/16, 4/23, and 4/30. Parent Support workshop 7-8pm. Strategies to navigate current events and support one another. Brought to NSD by the Inglemoor High School Counseling Department, and co-sponsored by Inglemoor PTSA and Northshore Council PTSA.
Navigating in Uncertain Times: Online workshops for parents and teens event graphic. Facilitated by Cher Anderton, MSW, LSWAIC; Thursdays: 3/26, 4/2, 4/9, 4/16, 4/23, and 4/30. Teen workshop 4-5pm; Parent workshop 7-8 pm. Strategies to navigate current events and support one another. Brought to NSD by the Inglemoor High School Counseling Department, and co-sponsored by Inglemoor PTSA and Northshore Council PTSA.
Brought to NSD by the Inglemoor High School Counseling Department
and co-sponsored by Inglemoor PTSA and Northshore Council PTSA.

Navigating in Uncertain Times: Online workshops for parents and teens event graphic. Facilitated by Cher Anderton, MSW, LSWAIC; Thursdays: 3/26, 4/2, 4/9, 4/16, 4/23, and 4/30. Teen workshop 4-5pm; Parent workshop 7-8 pm. Strategies to navigate current events and support one another. Brought to NSD by the Inglemoor High School Counseling Department, and co-sponsored by Inglemoor PTSA and Northshore Council PTSA.

WSPTA Reflections Finalists

3/22/2020

 
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CONGRATULATIONS!!!
Congratulations again to our 67 Northshore students who qualified for state-level judging in this year's Reflections competition! The results from Washington State PTA are in and we have nine students who placed at the state level:
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Washington State PTA finalists who receive an “Outstanding Interpretation” award will advance to the National PTA round. We want to offer special congratulations to Anthony Schmidt, whose photography entry, titled "Stuck in the Mud," will be continuing on to the National level! The 2019-2020 national winners will be announced May 1, 2020. Best of luck to our National qualifier!
Download the full list of 2019-20 State-Level Reflections Winners:
19-20-wspta-reflections-finalists-final.pdf
File Size: 241 kb
File Type: pdf
Download File

The Reflections Program is a National PTA and WSPTA cultural arts competition. The purpose is to provide an opportunity for students to use their creative talents by expressing themselves through their own original works for the theme of "Look Within." Learn more about the program on our Reflections page.

General Meeting - 3/30

3/20/2020

 
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Please join us for a special general membership meeting on Monday, March 30th at 12:00pm (noon) via Zoom. In addition to regular business reports and updates, we will consider and vote on a proposed 2020-2021 budget as well as changes to our Standing Rules (including allowances for online elections). Each PTA may send up to 4 voting representatives-- but we encourage ALL who are interested to attend.
Topic: Northshore Council PTSA General Meeting
Time: Mar 30, 2020 12:00 PM Pacific Time (US and Canada)

Join Zoom Meeting
https://zoom.us/j/344951006?pwd=MWhDRTBTMERYT3o1cmg2VE8zbXpNQT09

Meeting ID: 344 951 006
Password: 000920

One tap mobile
+13462487799,,344951006# US (Houston)
+16699009128,,344951006# US (San Jose)

Dial by your location
        +1 346 248 7799 US (Houston)
        +1 669 900 9128 US (San Jose)
        +1 312 626 6799 US (Chicago)
        +1 646 558 8656 US (New York)
        +1 253 215 8782 US
        +1 301 715 8592 US
Meeting ID: 344 951 006
Find your local number: https://zoom.us/u/abIsmu6rb
Supporting Documents:
  • 2020-2021 Budget Proposal
  • Proposed change to standing rules and draft electronic voting policy
We look forward to seeing you there!
If you have questions, please contact President Grace Jurado.

Weekly Northshore PTAs Online Roundtable

3/17/2020

 
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Join us every Tuesday at noon (through the end of the school year) for an online discussion about PTAs and Coronavirus: How to Deal. We want to bring Northshore PTA leaders together to share ideas and innovations, ask questions and voice concerns, and work together to find ways to better serve our school communities (and beyond!) through the COVID-19 crisis.

Let's support each other!
*NEW* (4/13): meeting password now is required to join. It will be sent to local leaders via email. You can also request the password by emailing communications@northshorecouncilptsa.org.
Topic: Northshore Council PTSA Weekly Roundtable
Time: This is a recurring meeting

Join Zoom Meeting
https://zoom.us/j/614808778?pwd=MFhla0wweSt2MExUcFF6YWlnZWgvQT09

Meeting ID: 614 808 778
Password: available upon request

One tap mobile
+13462487799,,614808778# US (Houston)
+16699009128,,614808778# US (San Jose)

Dial by your location
        +1 346 248 7799 US (Houston)
        +1 669 900 9128 US (San Jose)
        +1 312 626 6799 US (Chicago)
        +1 646 558 8656 US (New York)
        +1 253 215 8782 US
        +1 301 715 8592 US
Meeting ID: 614 808 778
Find your local number: https://zoom.us/u/abIsmu6rb

If you have questions or suggested topics you would like to see addressed in the discussion, email Grace Jurado.
We hope to see you there!

Northshore Nourishing Networks

3/17/2020

 
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Northshore Nourishing Network website has been updated with current information about local food banks and free meal information. Some local food banks may not be operating on their regular schedule right now and are instead offering pre-packed bags of groceries. Some community meal providers may not be serving sit-down meals and have switched to providing bagged meals-to-go.
Use this list as a starting point and if you are in need, try to call providers ahead of time to check.
http://www.nourishingnetworks.net/networks/northshore/

Northshore PTAs Online Roundtable, part 2 - 3/17

3/16/2020

 
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Join us this Tuesday, March 17th at 12pm (noon) to continue our online discussion about PTAs and Coronavirus: How to Deal.  Key discussion points will include how to conduct business, fill Nominating Committee slates,  and plan for the remainder of the year.

We also want to hear from you! We are seeing some great ideas being put into action and look forward to hearing more about what you are doing in your school communities through the COVID-19 crisis. Let's support each other!
Did you miss this online roundtable?
Listen to the audio recording of the 3/17 discussion on Soundcloud.

Topic: Northshore Council PTSA Roundtable, part 2
Time: Mar 17, 2020 12:00 PM Pacific Time (US and Canada)

Join Zoom Meeting
https://zoom.us/j/374661835?pwd=SUNsV2N4L3FDUFhyV2hERnc5cXI5Zz09

Meeting ID: 374 661 835
Password: 011244

One tap mobile
+16699009128,,374661835# US (San Jose)
+13462487799,,374661835# US (Houston)

Dial by your location
        +1 669 900 9128 US (San Jose)
        +1 346 248 7799 US (Houston)
        +1 301 715 8592 US
        +1 312 626 6799 US (Chicago)
        +1 646 558 8656 US (New York)
        +1 253 215 8782 US
Meeting ID: 374 661 835
Find your local number: https://zoom.us/u/abIsmu6rb
If you have questions or suggested topics you would like to see addressed in the discussion, email Grace Jurado.
We hope to see you there!

Amy Lang Webinar - 3/11

3/9/2020

 
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An important update about our educational speaker event scheduled for Wednesday, March 11th!!!
Presenter Amy Lang has graciously offered to present "Birds & Bees & The Online World: Sex, Tech & Kids" as an online webinar due to school closure!

Your child will be online — sometimes safely and, frankly, sometimes not. This will influence how they think and learn about sex, love and relationships. In this class you will learn how to make sure you (and not the internet!) are their go-to birds and the bees expert! To participate in this FREE webinar, join the meeting use the following link:
https://zoom.us/my/birdsbeeskids
The meeting will open at 7:45pm with the presentation scheduled to begin at 8:00pm. It is an hour-and-a-half in length.
We hope you will join us for this FREE parent education event sponsored by Canyon Park Middle School PTSA and Northshore Council PTSA!
Questions? Contact Theresa Ahdieh.
Facebook event: www.facebook.com/events/505601360375969/
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Northshore PTAs Online Roundtable - 3/11

3/9/2020

 
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Join us this Wednesday, March 11th at 7pm for an online discussion about PTAs and Coronavirus: How to Deal. We want to bring Northshore PTA leaders together to share ideas and innovations, ask questions and voice concerns, and work together to find ways to better serve our school communities (and beyond!) through the COVID-19 crisis. Let's support each other!
Did you miss this online roundtable?
Listen to the audio recording of the 3/11 discussion on Soundcloud.

Join Zoom Meeting​
https://zoom.us/j/597074496?pwd=ZGR1eDRLWU1vUkphVUM2RHEvM1FaUT09​
​
Meeting ID: 597 074 496​
Password: 531283​
​
One tap mobile​
+16699009128,,597074496# US (San Jose)​
+16465588656,,597074496# US (New York)​
​
Dial by your location​
        +1 669 900 9128 US (San Jose)​
        +1 646 558 8656 US (New York)​
Meeting ID: 597 074 496​
Find your local number: https://zoom.us/u/abIsmu6rb
If you have questions or suggested topics you would like to see addressed in the discussion, email Grace Jurado. We hope to see you there!

*CANCELLED* March General Meeting - 3/16

3/9/2020

 
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The March 16 General Membership Meeting is cancelled. We will postpone the election of next year's PTSA board until our next general meeting on May 18th.
Thank you for your understanding!
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