A big shout-out to Westhill PTSA on their incredibly successful back-to-school membership campaign that resulted in 161 sign-ups BEFORE school even started! That is only 7 members short of their total membership for all of 2018-2019!
How did they do it??? Westhill PTSA kicked off its membership year with a social media campaign in their Westhill Elementary PTSA Facebook group. On August 19th They shared their Olympics theme for the year and announced their "Gold Medal Goal" of reaching 200 members (nearly a 20% increase over their 2018-2019 total) and encouraged families to sponsor a teacher.
In the two weeks that followed, they offered regular updates and encouraged families to sponsor their teachers and staff members. They shared a video that debunks common membership myths (watch the video) and promoted their online membership sign-up option (which they offered through their website, www.westhllptsa.org). A week into the campaign, they shared an update, listing the teachers who had been sponsored so far, and hyped up their teacher sponsorship efforts. One day, they posted 7 times throughout the day, giving regular updates as more sponsorships came in. It really built excitement and gave a lot of visibility to the campaign and drove even more families to participate. This prompted Westhill PTSA to broaden their focus to encouraging people to sponsor staff members as well. By the next day, they only needed 14 more memberships to ensure every staff member could join. A few more posts with updates (9 more! 7 more! 5 more!) and by August 31st, they had received 60 total sponsored memberships-- enough to cover the ENTIRE Westhill Elementary staff.
The campaign was conducted entirely via social media and word-of-mouth and their community responded to the challenge in a big way.
"The level of donations was incredible and we were able to get people to sign up and tack on a teacher. We were able to share with the staff during their in-service day and they were very excited and thankful," reported Westhill PTSA President, Lindsay Christiansen, who credited their Membership Chair, Missy Cornwell, for her creative approach and for driving the campaign.
Not only did Westhill PTSA kick off their membership year in a fabulous way, but they were able to build excitement and bring their community together while also showing their support for their school staff in a big way.
Way to go, Westhill PTSA!!!
The Washington State PTA Standards of Affiliation Agreement Checklist 2019-2020 is now available!
If you are looking for it from the home page, navigation is as follows:
This checklist is a tool to help your PTA keep up with its legal requirements, both as a non-profit and as a PTA. The requirements come from the IRS, the State of Washington, your insurance company, and WSPTA.
What your PTA needs to do:
New this year on the Standards of Affiliation Checklist is to update IRS Form 8822-B. The IRS added this requirement in 2018 for security reasons. Form 8822-B should be filed when the PTA’s mailing address changes or the identity of the “responsible party” as listed on the IRS Form 990 changes. The "responsible party" for a PTA should be a principal officer (usually the president or treasurer). There is no penalty for late filing, but it is important that records with the IRS are up to date. Do it as soon as you can!
Because this form requires that the responsible party include his/her Social Security Number, the suggested best practice is that the outgoing responsible party should make sure that this form is filled out by an incoming responsible party during transition, to ensure their personal information is not left on this account.
This video from WSPTA offers a great overview of SOA and what it means for your PTA:
In addition, WSPTA offers a number of tools to help support your PTA in completing the SOA checklist, including:
Remember that sharing the progress of your SOA with your members also lets others know about how your PTA operates and shows the work that goes on, often behind the scenes, to keep your PTA legal, safe and operating within the very best practices of our state.
The first Northshore Council PTSA General Membership meeting for 2019-2020 is on Monday, September 16th at the Northshore School District Administration Building. There will be a meet and greet at 6:30 and the meeting will begin at 7:00 p.m. We'll discuss and vote on standing rules, goals, a budget, and a resolution on furniture tip-over accident prevention (see below for more details).
Note: this meeting isn't just for presidents-- ALL are welcome. We'd love to have more PTA voices from across our district in attendance! Each PTA may send up to 4 voting representatives-- but we encourage ALL who are interested to attend.
Immediately after the meeting, beginning at 8:00 p.m., we will be offering training for PTA officers, board members, committee chairs and interested members. Many thanks to all who offered feedback regarding which classes should be offered! As a result of your input, classes will include:
Furniture Tip-over Prevention Resolution
Northshore Council PTSA membership will be considering the adoption of a Furniture Tip-Over Resolution at the membership meeting on Monday, September 16 at 7pm.
The idea to make this a PTA resolution comes from Moorlands PTA member (and librarian) Crystal Ellis. Crystal lost her two-year old son to a tragic accident involving an unsafe dresser. She has turned her grief into action, founding Parents Against Tip-Overs and advocating with members of Congress for legislation that would lead to safer furniture.
Furniture tip-overs are killing children in the U.S. at the rate of one child every 11 days. One child visits the ER every 37 minutes for a tip-over related injury. Currently, there is proposed national legislation that will work to stop the problem with newly manufactured clothing storage units. It is called the STURDY Act. It has been proposed in both the House and the Senate. There is also a State law recently passed in New York that requires public facilities that are responsible for the care of children, such as foster care facilities, daycares, and schools, that requires them to anchor any heavy furniture and televisions, to prevent the deaths and injuries of children from furniture tip-over incidents.
PTA can help solve the furniture tip-over problem by speaking out and supporting first, the STURDY Act, secondly the creation of State by State legislation to require anchoring of furniture in public facilities to protect children in their care and, finally, educating local leaders to share information with their schools and communities about anchoring the furniture in their own homes.
The proposed resolution is available for download below.
If Northshore Council PTSA members adopt this resolution, it will officially be submitted by Northshore Council for consideration by National PTA at the National PTA Convention in 2020.
If you would like to learn more about this resolution or have questions, Crystal Ellis will be available at the meet & greet before the meeting, from 6:30 - 7:00pm.
We hope you join us for a great evening of networking and learning!
Questions? Contact Council co-Presidents Grace Jurado & Stacey Meyer.
Applications are now being accepted for Northshore Council PTSA's 2019-2020 Educational Speakers & Events Grant Program!
Now in its second year, the program is designed to help support Northshore PTAs/PTSAs in hosting educational speakers and community events. Local PTAs may apply for grants through a simple application process. Grants are reviewed by the Council Board of Directors and are funded through the Council Programs budget. Grants are offered on a first-come, first-serve basis until the allocated funds for the year are used in their entirety.
To apply, complete the application and return to Northshore Council PTSA by the submission deadline. Check out the Speaker & Event Grants page for a list of all 2019-2020 submission and review dates. The first grant submission deadline is Friday, October 11, 2019.
Download the 2019-2020 application:
NORTHSHORE COUNCIL PTSA GRANT REQUEST FOR EDUCATIONAL SPEAKERS AND EVENTS, 2019-2020
Events supported in 2018-2019 included:
Questions about the grant program? Please contact Jane Chiodo.
Be sure to save the date and mark your calendars for this year's Northshore Council PTSA General Membership Meetings:
All meetings start with a Meet & Greet beginning at 6:30pm followed by the official Call to Order at 7:00pm.
Each PTA may send up to 4 voting representatives-- but we welcome ALL who are interested to attend. Council meetings will build your PTA knowledge, give you the opportunity to network with other PTA, school district and community leaders, and they can be a lot of fun, too. We look forward to seeing you there!
Some other 2019-2020 calendar planning tools:
Northshore School District Calendar 2019-2020
OSPI Calendar of Common Religous and U.S. Public Holidays, 2019-20
Education-related recognition event dates, 2019-20:
Training is vital for your entire board. Please join us for the Region 6 Fall Conference-- it is a FREE training and leadership development opportunity for all PTA leaders.
Come learn, network with your fellow PTA leaders, and meet part of your PTA support team!
The start of the 2019-20 school year is about a month away and it is time to start thinking about heading back to school! According to Huntington Bank's 13th Annual Backpack Index, the average back-to-school costs adds up to $1,017 for elementary students and over $1,600 for high school students for school supplies, extracurricular fees, and technology (this includes the cost of a laptop and internet access at home, which are often needed for school work). Thankfully, there are resources available for Northshore families who may need some support for preparing for back-to-school.
Northshore School District Back-to-School Fair - August 16, 2019 - 4-6:30pm - Canyon Park Middle School
This is a FREE community event for children of all ages and includes children's ID cards, haircuts, activities, school and community resource information, entertainment and more.
Back2School Event - August 17, 2019 - 10am-3pm - Woodinville, WA
Babies of Homelessness hosts this event which offers free school supplies, kids K-5 essentials, services and activities. Back2School was created to ease the heavy financial burden that back-to-school shopping creates for low income and homeless families. For the past 2 years, through the Back2School event, 170+ volunteers have equipped 783 students for success in school.
Also, many Northshore schools and local PTA/PTSAs host welcome or back-to-school events for their school communities. These events often offer opportunities to meet teachers, connect with classmates, and learn about programs and resources available at each school site. Check the websites for your school and your PTA/PTSA for information about upcoming events.
Northshore School Foundation Backpacks for Kids -
Northshore families can request a backpack filled with school supplies using this link https://bit.ly/2GkFhmp. Backpacks & supplies will be available in your child's school office by August 27th. Students in grades 6-12 can pick up supplies at their offsite location - 22107 23rd Drive SE, Bothell, WA 98021- on August 23rd from 11am to 1pm and from 5-7pm.
Threads & Treads -
Threads & Treads is a free clothing store for families in the Northshore School District located at Located at Canyon Park Middle School. Families can choose 3 outfits for each family member each month. In the weeks leading up to the start of the new school year, there will be some special dates/times for families to shop, including 8/16, 8/21 and 8/28. More information...
Northshore School District School Supply Lists -
School supplies are requested but not required. If purchasing school supplies creates a financial hardship, please contact your school's office manager and supplies will be provided for you.
Free and Reduced-Price Meals at School -
Parents whose income falls within specified guidelines set by the U.S. Department of Agriculture should apply for free or reduced-price meals for their students. Families must re-apply every year for the school free and reduced-price meal program. Applications for Northshore School District for the 2019-20 school year are available on their website starting August 5, 2019.
A board retreat can be a powerful way to kick-start your PTA's new year. If fact, it can be such a powerful tool that Washington State PTA considers having one to be a PTA best practice. A retreat is more than just a regular meeting-- it is an opportunity to:
Key to a successful board retreat is setting the stage:
Great retreats also include a few key social elements that serve as ways to allow board members to connect, bond, and get to know each other-- all of which work to help build a more cohesive team:
The extended nature of a retreat means that a board can have time for conversations and discussions with more breadth and depth. Consider some of the following discussion areas and questions as you build your board retreat agenda:
Finally, remember that some of the most important work will happen after the retreat ends as ideas are put into action. Take time through the year to reflect and check-in with one another regarding discussions, action items, and progress toward goals.
To highlight the importance of membership growth, Washington State PTA recognizes local PTAs for enrolling more members than they did in the previous year. As PTAs achieve incremental increases in membership growth, they are recognized for each milestone they reach. As of May 31, 2019, the following Northshore PTAs/PTSAs have earned 2018-19 WSPTA Membership Growth Awards:
The 100% Staff Membership Award is presented to local PTAs that enroll at least as many school staff members as there are full-time certificated employees at the school. This award recognizes the value of teachers and school staff as stakeholders advocating for all children through PTA membership. The following Northshore PTAs/PTSAs earned a WSPTA 100% Staff Membership Award in 2018-2019:
🏆 100% Staff Membership
Congratulations to our award-winning Northshore PTAs!
Northshore Council PTAs/PTSAs welcomed 8,079 members in 2018-2019. We look forward to 2019-2020 to be even stronger!
Many thanks to all of our amazing Northshore PTAs/PTSAs for continually striving for membership growth helping us to have an even more powerful voice for our children!
At the beginning of June, Frank Love Elementary PTA shared photos on their Facebook page of a newly-installed bottle cap mural. The mural, which overlooks the campus entrance, serves as a colorful welcome to all who visit the school. Northshore Council contacted FLE PTA to learn more about the project and how their PTA was involved.
The mural began as a 5th grade legacy project in 2017-18 in coordination with local artist, Stephanie Roman-Olvera. Parents, students, staff and community members collected and washed thousands of bottle caps which the artist used to create the colorful image. Then the 2018-19 5th Grade Class and Promotion Team partnered with Frank Love PTA, the artist, school administration and Northshore School District in order to bring the mural to completion. The PTA helped fund the mural project via its School Beautification budget.
Frank Love Elementary PTA co-President Sara Lennerblom describes the mural so well: "This community mural is [a] beautiful reflection of our FLE Community and we are thankful to the many hands that provided time, talents, and bottle caps to make this legacy gift to our school a reality. It will have a lasting imprint on our campus for years to come!"
It is so inspiring to hear stories about successful community-school partnerships such as this! Thank you so much, Frank Love Elementary PTA, for your part in making this beautiful mural happen and for sharing the story with Council!