The Nominating Committee is a special committee that holds the key to a successful PTSA. It is responsible for presenting the best-qualified candidates to serve as the elected officers who will lead your PTA next school year.
What is a Nominating Committee?
The nominating committee is a group of 3 PTA members who are elected for the purpose of finding enthusiastic and qualified volunteers to serve on the PTA’s executive committee! The Nominating Committee members must be elected at a general membership meeting at least 30 days before the officer elections. Members of the committee cannot be appointed by the PTA President or the Board of Directors. The PTA president nor the principal may serve on the committee or participate in the committee deliberations.
Why Do We Need a Nominating Committee?
Every year the executive committee roles on local PTAs are re-elected. This means new PTA officers are entering into leadership every year! Having a nominating committee is the best way to make sure that each volunteer is qualified, excited, and ready to serve. The goal of the committee is to seek the most qualified candidates for each elected position for the next school year (beginning July 1). It is a vital committee because it has the power to shape the nature of your PTA and to set you up for future success. Please note that although an officer may serve two years in a position they must be re-elected every year.
Who Should Be On The Nominating Committee?
Nominating committee members should:
When Should We Elect Our Nominating Committee?
Elect the committee early in the school year so they have time to locate the best candidates! State guidance suggests that the Nominating Committee be elected at the first meeting of the school year. If you have not done that yet, make it a goal to elect the committee at your next General Membership meeting. The nominating committee is discharged from service after the executive officers are declared elected.
During the School Year - While serving on the nominating committee, members:
At the Elections:
The chair (or another member) of the nominating committee reports the committees’ recommendations to the membership during a membership meeting. A script of what should be said and how to conduct elections can be found in the Washington State PTA Nominating Committee Handbook.
Who Can Be Nominated:
The candidate should be the person the committee thinks will best fill the role! Additionally, the candidate must:
Additional Things to Consider:
* Candidates who wish to have co-officer positions can be considered together if both candidates agree to prior to the election.
* Individuals should not be nominated by the committee just because someone is interested in or has volunteered for a position. The nominating committee should only nominate candidates whom they believe would be qualified candidates as described above.
* Current officers should be evaluated just as you would any candidate. If the committee finds a more qualified candidate, the committee should nominate the more qualified person. People are not guaranteed a nomination the second year.
What Is A Nominating Committee Report?
Can a Member of the Nominating Committee Run for a Position?
Yes! But the member should recuse themselves from all discussion about their nominations and discussion of other potential nominees for that same position.
What If You Cannot Find a Candidate for a Position?
The committee can leave the position vacant by writing Open on the report. Someone may self-nominate during the election or during the self-nomination period. Additionally, your PTA may appoint a person to fill in until a long-term candidate can be elected.
Here are a couple of ideas to broaden your reach when searching for candidates:
What if you STILL can’t find a candidate for a position?