Northshore Council PTSA 6.10
  • Home
  • Council Blog
  • About Us
    • Officers & Contacts
    • Standing Rules & Policies
    • Mission Statement
    • Goals & Objectives
    • Northshore PTAs/PTSAs
    • Contact Us
    • Guest Seat Policy
  • Calendar
    • Council Meetings
    • Training Opportunities
    • Parent Education Opportunities
  • Advocacy
  • Membership
  • Council Programs
    • Council Awards >
      • Award Recipients
    • Educational Speakers and Community Events Grants >
      • Grant Recipients
    • Emergency Preparedness >
      • EP FAMILY
      • EP Chair Info
    • Presidents & Principals Luncheon
    • Reflections >
      • 2021-2022 Reflections Art Showcase
    • Special Education
    • Spring Recognition Event
    • Volunteering >
      • Thank You
  • Community Resources
    • Mental Health Awareness
    • Parent Education
  • Council eNews
  • Forms, Documents, & Procedures
  • Local PTA Awards
  • Northshore School District
  • Region, State, & National PTA Info
    • Region 6
    • WSPTA
    • National PTA

Online Financial Review

1/21/2021

 
Picture

Financial Reviews right now can be an overwhelming prospect. As a treasurer, you want to make sure your review committee can access all documents easily and smoothly with the added difficulty of doing the review over a video call. As the review committee you want to stay organized and have a good system for including all committee members in the process. Below you will find pointers for both treasurers and financial review committees. 

Picture
TREASURERS
You want to make sure you are continuing to maintain your physical binder, while putting together a digital binder that allows you to share it with your review committee. There are many different ways to create a digital binder, depending on your skill set. A super simple way is to use a program like Google Drive, Drop Box, or One Drive to create folders to store your digital documents. Below are steps you can take to create a simple and easy to use online binder:
  1. ​Choose your online program. It should be simple to upload files to and you should be able to easily share it with the financial review committee.
  2. Create a folder specifically for your financial review. You may already be keeping digital files, but keep in mind that the best way to keep files for you to find, may not be the best way for your review team to locate those files.
  3. Set up folders for each section. There is a Financial Review Checklist found on the WA State PTA website. Section 4 will not need a folder as that is for the review committees comments and signatures.
  4. Fill each section’s folder with digital copies of these documents. Each section has a list of documents needed to answer questions in that section. To make it easier for your committee to locate documents, if an item is needed for more than one section, put a copy of that document in both sections. To help organize each section folder, create folders within the folder to group items together. For instance, create a folder for each month where you can put your expenses and deposits for that month.
  5. Clearly label all digital documents. Keep in mind, what will the review committee be looking for when naming it. In section 2, they ask for minutes where specific things were done (budget approval, elections, etc…) consider labeling those minutes with that title (Budget Approval Minutes). When labeling expenses, consider using the check number (7623 Reimburse Chambers), this puts your expenses in number order.
  6. Go through the review questions. Once you have all your documents uploaded to your financial review folder, walk through answering each question and make sure you have all the needed documents. 

Following these steps will help you to feel confident when handing over your books to be reviewed. Before you hand over your binder, make sure you remove anything you store in it that shouldn’t be shared such as passwords. When it is time for the review, give the entire team access to your digital files. Also, if it is at all possible, give at least one person on your review team viewing access to your financial software.

Picture
FINANCIAL REVIEW COMMITTEE

Setting Yourself up for Success:
  • Each committee member should have a copy of the Financial Review Checklist to follow along. One person should be in charge of note-taking. You will want to make notes on a draft and then sign the final draft to submit to the board.
  • While working remotely, it’s helpful for each team member to take ownership of one section of documents: Meeting Minutes, Standing Rules, any additional Policies (such as money handling, password updates, etc.), Bank Statements, Reconciliation Reports, Treasurer’s Reports, Expenses Reports, Deposit Reports, Grant Documents, Budget, etc.

Quick Tips:
  • As you work through the checklist, make note of any exceptions in the comments. If you are unable to answer a question based on what you have in hand, make a note of this and move on to the next question.
  • The final page will require signatures from all parties of the Financial Review Committee as well as any feedback and recommendations for the board of directors to take under advisement. This is also a great place to provide positive feedback, too!
​
Financial Review Questions:
For notes on what documents to reference for each individual question check out this helpful document below. Click here to print the PDF of this document.

Important Reminder:
The annual Financial Review is a requirement of the PTA/PTSA’s insurance. It is also a helpful tool meant to assist the Treasurer and the rest of the Board of Directors in establishing and refining best practices. During a Financial Review, the policies and procedures are being reviewed, and the committee’s feedback is important in providing insight to those policies.
Still have questions about completing an Online Financial Review? Contact Council Treasurer, Liz Nord.

**Additionally, WSPTA Region 6 is offering an Online Roundtable to discuss Financial Reviews on Wednesday, January 27th from 7-9pm. Click here to register!**

Comments are closed.

    Archives

    January 2023
    December 2022
    November 2022
    October 2022
    September 2022
    August 2022
    July 2022
    June 2022
    May 2022
    April 2022
    March 2022
    February 2022
    January 2022
    December 2021
    November 2021
    October 2021
    September 2021
    August 2021
    July 2021
    June 2021
    May 2021
    April 2021
    March 2021
    February 2021
    January 2021
    December 2020
    November 2020
    October 2020
    September 2020
    August 2020
    June 2020
    May 2020
    April 2020
    March 2020
    February 2020
    January 2020
    December 2019
    November 2019
    October 2019
    September 2019
    August 2019
    July 2019
    June 2019
    May 2019
    April 2019
    March 2019
    February 2019
    January 2019
    December 2018
    November 2018
    October 2018
    September 2018
    August 2018

    Categories

    All
    Accessibility
    Advocacy
    Art Docent
    Awards
    Awareness
    Bonds & Levies
    Candidates Forum
    Coffee With Council
    Community
    Convention
    Council Committee
    Council Office Hours
    Council Programs
    DEI
    Elections
    E Prep
    Events
    F.A.C.E.
    Family Engagement
    Financial
    Focus Day
    Focus Week
    Governance
    Grants
    Issues
    Leadership
    Legislative
    Legislative Assembly
    Local PTAs
    Meetings
    Membership
    Mental Health
    Nominating Committee
    Northshore PTAs
    Northshore School District
    NPTA
    Online
    Parent Education
    Principles
    Pta Leaders
    #PTAProud
    PTA Training
    Public Comment
    Reflections
    Region 6
    Resolutions
    Resources
    Roundtable
    SOA
    Spanish
    Special Education
    Spring Recognition
    Spring Recognition Breakfast
    Staff Appreciation
    Standards Of Excellence
    Survey
    Volunteer
    Vote
    WSPTA

    RSS Feed

  • Home
  • Council Blog
  • About Us
    • Officers & Contacts
    • Standing Rules & Policies
    • Mission Statement
    • Goals & Objectives
    • Northshore PTAs/PTSAs
    • Contact Us
    • Guest Seat Policy
  • Calendar
    • Council Meetings
    • Training Opportunities
    • Parent Education Opportunities
  • Advocacy
  • Membership
  • Council Programs
    • Council Awards >
      • Award Recipients
    • Educational Speakers and Community Events Grants >
      • Grant Recipients
    • Emergency Preparedness >
      • EP FAMILY
      • EP Chair Info
    • Presidents & Principals Luncheon
    • Reflections >
      • 2021-2022 Reflections Art Showcase
    • Special Education
    • Spring Recognition Event
    • Volunteering >
      • Thank You
  • Community Resources
    • Mental Health Awareness
    • Parent Education
  • Council eNews
  • Forms, Documents, & Procedures
  • Local PTA Awards
  • Northshore School District
  • Region, State, & National PTA Info
    • Region 6
    • WSPTA
    • National PTA